Crimson FAQ: How Do I Create a Call Sheet from a Task?

Click on the People menu and select Tasks/Calls. This functionality allows you to create lists of tasks based on who created them, to whom they are assigned, task due dates, and completion status.

**Please note, in order for specific users to be displayed under Step 1 and/or 2, those users need to have logged into Crimson at least once and either scheduled a task for someone else or had a task scheduled to them to complete.

  • Under Step 1: Who scheduled the task, a list of users will be displayed. To select tasks scheduled by certain users, click the checkboxes next to those users’ names. To skip this specification, you can choose to check/uncheck all users.
  • Under Step 2: Who is to perform the task, another list of users will be displayed. To select tasks assigned to certain users, click the checkboxes next to those users’ names. To skip this specification, you can again choose to check/uncheck all users.
  • In Step 3: What are the task dates, you may select tasks for all dates or specify a range of Due Dates or Completed Dates. Select Due Date or Completed Date using their corresponding buttons. If you choose to specify a range of dates, click the checkbox labeled Include All Due Dates once to deactivate it and enter the dates using the text boxes or calendar icons below.

  • In Step 4: What type of task, you may select whether to include only open tasks, completed tasks, or both. The checkbox next to Include all Open Tasks will automatically be selected.  You may click the checkbox by Include all Completed Tasks to also see completed tasks, or choose to see only completed tasks by clicking the Include all Open Tasks checkbox once to deselect it.
  • In Step 5: Additional Filters, you can filter your tasks/calls further by selecting flags, keywords, and/or a state.
  • In Step 6: Search, you can run your search based on the criteria you have entered in Steps 1-4 by clicking Search Now. You will be presented with a list of tasks, with which you may then take several actions such as:
    • Print Call Sheets for all of these tasks
    • Print the Summary list
    • Open a donor’s record or a specific task
    • Download the summary list as an Excel file

  • Click Print Call Sheets to create call sheet with information about each task. Choose one of the 4 call sheet styles to open a printable document.

  • Full Profile will generate call sheets including comprehensive summary information about each record, including contact information, giving history, previous task assignments and event participation.
  • Brief Profile will generate call sheets emphasizing the task note and including summary information about the record, such as contact information and giving history.
  • Pocket Profile will generate short call sheets with basic information on each task and the associated contact in a convenient pocket sized page (generally used for events).
  • PAC Profile will generate call sheets similar to the Brief Profile, but will also include basic information for any additional contacts that have been added to the record. This type of profile is useful for PAC’s and organizations who want to see the main record’s information as well as any contact info for individuals they may work directly with.
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