In Crimson, Vendor settings can be enabled for individual records to allow for a smoother process during Treasury data entry.
Treasury Receipts and Disbursements/Invoices Default Fields:
There are Vendor Settings that allow clients to select default information such as FEC line numbers, FEC Descriptions, and Chart of Accounts (G/L Codes) to be automatically pre-filled for any new Receipts and/or Disbursements/Invoices created in Crimson under the Treasury menu.
This saves you time because you will no longer need to select the FEC line number, FEC Description, or Chart of Account for every new transaction that you enter going forward, unless that information is different from the vendor's defaults you selected earlier for an individual Receipt, Disbursement, or Invoice.
When default FEC line numbers are selected in Vendor records for the different Form Types - Form 3, Form 3X, and/or Form 3P, that line number will automatically be assigned to any new transactions that apply to that vendor record and Form Type. The Form 3P default line number fields will only be available if the database contains a Form 3P fund code.
For more info about FEC Line Numbers, please see the What are FEC Line Numbers by FEC Reports? FAQ on the HelpDesk.
1099 Vendor Settings:
1099 Vendor Settings allow clients to enter the Tax ID# for any vendor and if 1099 tracking is needed, clients can use the 1099 checkbox indicator found under the vendor’s profile. When enabled, this indicator automatically marks any new transaction for 1099 tracking.
For more info about 1099 Features, please see the Treasury – 1099 IRS Reporting Features guide on the HelpDesk.
To make edits to a Vendor’s settings:
- Go to the Treasury menu of Crimson, and select the Vendors submenu option.
- Search for the Vendor record you would like to update, and click to open their profile.
- Click “Edit Full Record” at the top of the profile.
- Make your updates, then click Save.